Thursday 15th October 2015 (Afternoon Session)
Venue Kempinski Hotel Marinela Sofia James Bourchier Boulevard 100 1407 Sofia-Bulgaria Phone: + 359 2 969 2222 Website: http://www.kempinski.com
President Margaret Ann Fleming said I am pleased to inform you that the next CEV Small Countries Division (SCD) General Assembly and Elections for the SCD Mandate period 2015 – 2019 will be held in Sofia (BUL) on Thursday 15th October 2015 (Afternoon Session) at the Kempinski Hotel Marinela Sofia James Bourchier Boulevard 100 1407 Sofia-Bulgaria Phone: + 359 2 969 2222 Website: http://www.kempinski.com
I kindly ask you to mark this date in your diary and take note of the following important information which has been emailed to Members’ Presidents and General Secretaries in the past day:
Topics to be added to the agenda Should there be any topics your Federation would like to see discussed at the General Assembly must be sent in writing, by email, to the SCD President before 17th September 2015, according to the Article 9 of the SCD Statues.
Elections 2015 is an elective year. As such, the delegates from the Small Countries Division will elect in Sofia the President and Members of the SCD Board of Administration for the SCD mandate period 2015 – 2019 according to the SCD Statutes and in accordance with the SCD Terms and Conditions – Article 2.
The Board of Administration will elect from amongst its members the Vice President, the Treasurer, the Technical/Development Officer and the Secretary General. In line with Article 9 of the SCD Statues and Article 2 of the SCD Terms and Conditions, all applications for vacant posts in the SCD organisation shall be sent to the SCD Office before the 17th September 2015 by email or post (email: firstname.lastname@example.org). The SCD will not consider any application sent after this deadline.
For the respective elections, each National Federation, if interested, is therefore kindly requested to
Present only 1 [ONE] candidate per Federation (who must have a basic knowledge of English) Duly complete and sign the candidature form for the respective Federation
Send the candidature form before 17th September to the SCD Office in Scotland.
The application of a candidate shall imply a commitment on the part of the related National Federation to cover if applicable the transport, board and lodging costs connected with the meetings to be attended by the candidate once elected or appointed, and this for the duration of their term (4 legislative years).
Proxy Federations unable to attend in person at the SCD General Assembly are advised to be represented by proxy with another SCD Federation – Proxy documentation should be duly completed and given to the nominated Federation prior to the start of the SCD General Assembly and with notification also given to the SCD President.
Credential Letter 2015 is an elective year therefore, please also complete the attached SCD credential letter to be submitted to the SCD Office (Scotland) prior to the SCD General Assembly (email is sufficient- email@example.com).
Please note both the proxy nomination and the official Federation credential letter must be with the SCD President before the opening of the SCD General Assembly 2015.
Do remember that women and men are equally welcome to represent their Federation within the SCD under the conditions that they have been proposed by their National Federations.
Further details regarding the SCD General Assembly will be issued in due time!